2021 Casino Fundraiser: Call for Volunteers

This casino fundraiser is currently
postponed due to Provincial
COVID-19 protocols.

Stay tuned for new dates,
to be announced after March 22!

We are currently seeking volunteers for our upcoming casino fundraiser. 

NOTE: We understand that the dates and volunteer requirements for our casino fundraiser can change at any time due to COVID-19. All volunteers will be communicated with promptly about any changes to their shift(s). Please continue reading for more information about this fundraiser, which in the past has brought 60K to our school.

(If you have any further questions, please contact the Friends of Hawkwood School Society Casino Chair, Lori Jaffray, hawkwoodsociety@gmail.com.)

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Help raise some BIG dollars for Hawkwood School within 2 days! This is what a fundraiser casino allows us to do. The Friends of Hawkwood School Society appreciates all of those who help, whether it's at the casino itself or perhaps providing child care for a casino volunteer.

No previous experience working a casino is necessary. Training and support are provided by an experienced, licensed Casino Advisor in both the cash cage area and the count room where the volunteer shifts take place. The advisor and fellow volunteers make the experience one that you will want to repeat!

WHEN: Friday, February 26 and Saturday, February 27, 2021

WHERE: Cowboys Casino  (421 - 12 Ave SE, Calgary, AB)

SHIFT TIMES:

Shift one: 11:00 am – 7:15 pm
Shift two: 7:00 pm – 3:30 am*
Count Room: 11:15 pm - 3:30 am*
(*or earlier)

Please SIGN UP for a shift here >> signupgenius.com/go/60b0e4aafad2ca7f49-hawkwood

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Important Rules & Benefits for Volunteers:

• It is very important to arrive on time for your shift. Late arrival results in back-up volunteers being called in.
• If cancellation is necessary, notify the Casino Chair as soon as possible (well in advance).
• You will need to bring a piece of photo ID.
• The casino is non-smoking.
• The dress is casual, but please no torn or immodest apparel.
• Free parking is available on site - underground parking, Level 1. No reserved area for volunteers – first come, first park! Plenty of parking space.
• Volunteers CANNOT play the casino games or slot machines at all during the dates of our casino fundraiser, nor consume alcohol or cannabis before or while working.
• You have access to a locked Volunteer Lounge to take scheduled breaks and store your personal items (i.e. jackets, purse, water bottle, book or something to do during quiet times, etc.)
• Every volunteer can expense a meal or snacks provided at the casino (value of up to $35 per volunteer shift - if you go over this amount the Friends of Hawkwood School Society has to pay the difference). Note, if you want to eat a meal before a late shift, please arrive at least 1 hour prior to your shift time. The Volunteer Lounge is stocked with beverages and snacks.

COVID-19 Protocols & Safety

• Masks must be worn at all times.
• Hand sanitizer is provided and use of it in regular intervals is encouraged. Hand washing is expected before and after a shift, as well as before and after a break.
• Gloves are provided for the handling of cash, etc.
• Guests at a casino are expected to wear a mask at all times and barriers are in place to ensure physical distancing between players (i.e. maximum of 2 players per table, or large clear barriers to prevent transmission.)

Not sure what role is right for you?
Here are Volunteer Position Descriptions:

Please note that all volunteer casino positions are straightforward and not difficult. You will receive training and assistance from the Cash Cage/Count Room Advisor and casino staff who are fun to work with.

GENERAL MANAGER
Official representative for the organization while on-site.
Works closely with the Casino Facility Games Manager.
Supervisor for all volunteers.

BANKER
Controls Cashier Cage floats of chips and cash.
Assisted by Cash Cage Advisor.
Busy only during opening, volunteer shift changes and closing of the casino.
Keeps track of all cash/chip transfers on a casino tracking system.
Mathematical skills are helpful

CASHIER
Cashes in chips for players and makes change.
The cashier has their own float – does not share cash/chip float with anybody.
Transactions over $200 must be witnessed by General Manager, Banker or Cash Cage Advisor.
This position requires concentration and accuracy and is not recommended for color blind volunteers.

CHIP RUNNER
Courier (runner) for chip orders (requests) from casino games.
Volunteer must be prepared to move around.
The position is usually busy at opening and closing of the casino.
Volunteer must be able to carry up to five pounds (2 kilograms) of chips.

COUNT ROOM SUPERVISOR
Works with Count Room Advisor in recording cash counts and game wins and losses.
Administrative skills are useful, good math (number) skills are helpful.
Not required to handle cash.

COUNT ROOM STAFF
Sorts, counts and verifies all cash from table game drop boxes.
Volunteers should be good working with their hands - use of cash counting machines - and following procedures to ensure cash counts are verified.

Happy 2021: News & Important Dates

Welcome to 2021 Everyone

Here we go into another new year and already we're close to being halfway through this school year - wow!

To start we want to share the good news about the Friends of Hawkwood School Society's first online silent auction. The 'Tis the Season Silent Auction raised over $5,100:

There were amazing items up for bid including signed hockey jerseys, Sherwood hockey sticks, K2 skies & snowboard with bindings, gift baskets full of local goods, weighted blanket, yoga mat, Camelbak & Yeti tumblers, rum, wine, gift certificates for massages and more!

Your child could even be Principal for the day or bring a pizza party to their classroom. The parent volunteers had a lot of fun putting together this fundraising initiative so we are sure to repeat next year. 

Congratulations to all of the highest bidders and thank you to those who helped secure donations for the amazing auction items.

Now for some Important Dates

Mark your calendars for Monday, January 11th starting at 6:30pm for Hawkwood School Council's general meeting followed by the Friends of Hawkwood School Society at 7:30pm.

These meetings are virtual and held through Microsoft Teams. To get a meeting link, please RSVP to lgwooleong@cbe.ab.ca before 4:30pm on Jan. 11th.

Here are the meeting agendas:

We look forward to seeing some friendly faces Monday night!

'Tis the Season Online Silent Auction: Bids Close Dec. 6th @ 7:00pm

 

Thinking outside of the box is our goal this year as we look at ways to raise money in support of Hawkwood School; its students and its teachers.

The Friends of Hawkwood School Society flexed their muscles and put together an amazing online silent auction with incredible products worth keeping or gifting this holiday season. To browse and bid, visit:

elevateauctions.com/friendsofhawkwoodschool

There is something for everyone, including Principal for the day or classroom pizza parties, sports equipment (hockey sticks, bikes, skis, snowboard), wellness packages (massage therapy gift certificates, weighted blanket, yoga mat, foam roller and more), and indulgences like a bottle of bubbly, spiced sugar cane spirit, craft beer, or a "maxed out movie night" treat basket.

Have fun bidding and feel good knowing that you're supporting our school at the same time! 'Tis the season to be jolly... fa-la-la-la-la...

Thank you to everyone who participates and congrats to the highest bidders!

Fundraiser #1 - The Mixing Spoon: For Your Pantry or For Gifting

Discover The Mixing Spoon | Delicious and Fun to Make or Bake

From now until Friday, November 20th, you can order Mixing Spoon jars of your choosing in support of Hawkwood School.

There are 13 premium mixes, both sweet and savory, that are perfect for gifting this holiday season or for stocking up your own pantry. Each jar is only $10!

>> Click here to view the 13 delicious options.

(Note that this year there are no Lemon Poppy Seed Scones or Blueberry Muffin Mixes.)

HOW TO ORDER:

1. Please complete the order form (click here to access the digital file) and return it digitally (scan or photo) to hawkwoodsociety@gmail.com
   
   
2. Due to COVID19, we are unable to accept cash payments. Please e-transfer the total on your order form to hawkwoodsociety@gmail.com

**All orders must be received by November 20th**

The jars will be ready by mid-December and we will communicate pick up locations in both Sage Hill and Hawkwood to all of those who ordered a Mixing Spoon jar or two, or more.

The Friends of Hawkwood School Society welcomes your support and participation in our fundraisers. All proceeds go back into resources and programs that enhance the educational experience of students at Hawkwood School.

Psst... Feel free to share this information with your friends and family!

From the Comfort of Your Own Home: Join us on November 9th

Hawkwood School Council & Friends of Hawkwood School Society are holding their second regular general meeting of the 2020/2021 school year.

This upcoming Monday - November 9th - all parents and guardians of Hawkwood School students are encouraged to connect with Council, Society and school administration using Microsoft Teams.

Hawkwood School Council's meeting runs from 6:30-7:30pm. Council board members (parent volunteers) and school administration are both present to deliver reports on current affairs and for open discussions around projects, as well as any questions or concerns.

Friends of Hawkwood School Society's meeting immediately follows and runs from 7:30-8:30pm. These meetings focus on fundraising initiatives and how best to spend casino funds. There is a lot of "out-of-the-box" thinking for this year due to COVID19 protocols. Feedback is very much welcome as it helps with creativity and to deliver on engaging initiatives that ultimately enhances our children's education.

Here are the AGENDAS:

(You can click on the image to open the agenda in a new window.)

Fall 2020 News: Personalized Labels (Fundraiser) & Upcoming Meetings

Welcome Back Everyone!

This school year is certainly looking a bit different and with that School Council and the Friends of Hawkwood School Society are still adapting to the new environment.

Here are a few highlights to kick-off 2020/2021:

Fundraiser - Oliver's Labels

www.oliverslabels.com/hawkwood

For all of your personalized label needs, and even additional fun items like buttons or decals, make use of our school's exclusive fundraiser link (above) for Oliver's Labels. You know that you are in the right place for supporting the Friends Hawkwood School Society when your screen says this:

This is an ongoing fundraiser; order at anytime of the year and feel free to share the link with friends and family!

School Council Annual General Meeting (AGM)

This year's AGM will be hosted via Zoom to ensure everyone can attend from the comfort of their own homes. Please join us:

Monday, September 28th, 2020 @ 6:30pm

RSVP to hawkwoodsc@gmail.com in order to receive the meeting link.

Special Times Require a Special Resolution Meeting (& AGM)

Special Resolution Meeting re: Bylaw Amendments
Monday, June 29th, 2020

Dear Members at Large (all parents and guardians of Hawkwood School students), 

The Friends of Hawkwood School Society’s Board of Directors will be holding a special resolution meeting Monday, June 29th, 2020 at 7:30pm via a virtual meeting channel (likely Zoom) to approve proposed amendments to the Society’s bylaws.

The revised Bylaws includes the following amendments; with key changes made due to the extraordinary circumstances of COVID19:

• Adds Article 1.1 (b) The objective of the Friends of Hawkwood School Society is to raise funds in support of learning engagement and the success of all students at Hawkwood School.
• Removes and replaces the following definition with the latter under Article 4.1.1:
• The Society shall hold an AGM of members on or before June 30th in each year, on the same day, in the same place and directly following the Council annual general meeting.
• The Society shall hold an AGM of members on the same day, in the same place and directly following the Council annual general meeting, held in the month of September each year or at an appropriate time during the school year as determined by the Council.
• Clarifies and corrects definitions and names (replaces the following definitions new ones):
• Fundraising Coordinator → Fundraising Director
• Directors → Directors at Large
• Council Executive → Council Board
• Executive → Board of Directors
• Article 4.1.2, Article 4.3.2, Article 4.4 (d) - all remove mention of “written notice by newsletter” in exchange for “notice shall be provided via social media channels, email…”
• Adds “In the absence of a quorum no motions may be considered or approved.” to Article 4.5 (a)
• Adds to the Director at Large definition in Article 5.3.5 as follows:
• may include but not limited to the following Society initiatives:  i. Fundraising and Social Events
  ii. Casino Chair
• Adds Article 10 - EXTRAORDINARY CIRCUMSTANCES In the event that extraordinary circumstances prevent the Society from conducting business in a normal fashion, they shall do their best to accomplish their Objectives via electronic means.

Please RSVP for this meeting (see agenda below) in order to receive an email invite with the virtual meeting link. RSVP to hawkwoodsociety@gmail.com (include your name and preferred email address). 

The proposed bylaws may be viewed as a complete document by clicking here.

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Friends of Hawkwood School Society Special Resolution Agenda

Monday, June 29th, 2020 @ 7:30 pm

1. Welcome
2. Review of Bylaw Amendments
3. Vote to approve Bylaw Amendments
4. Adjournment

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**The Society’s Annual General Meeting (AGM) will immediately follow this Special Resolution Meeting. Feel free to stay online to:

• Review, discuss and approve the Society’s Budget and Action Plan for the 2020/2021 school year.
• Appoint/elect Society Board of Directors: President, Secretary, Treasurer, Fundraising Director and (3) Directors at Large.

Friends of Hawkwood School Society Agenda

Annual General Meeting

Monday, June 29th, 2020

7:45 pm (virtual)

1. Welcome
2. Approval of Agenda
3. Approval of Annual General Meeting minutes
4. Treasurer’s Report
   a) Financial Statements – August 31, 2019
   b) Financial Report - May 2020
   c) 2020/2021 Budget
5. Fundraising Report
6. Appointment/Election of Society Members
   a) President – Janelle Pagnucco
   b) Secretary – Kim Dickau
   c) Treasurer – Tim Power
   d) Fundraising Director – Courtney Ainsworth
   e) Director at large – Heather Cahill
   f) Director at large – Mary Stewart
   g) Director at large – Vacant
7. Unfinished Business
8. Society’s Action Plan for 2020-2021
9. Adjournment

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